Most organizations that use Google Workspace (formerly G Suite) collaborate with external partners and vendors through their internal systems and preferred working methods. Aren’t we all used to working with the tools we already know and love? : -) But who said we had to change to accommodate the other party? Google Workspace offers solutions to help you keep working how you want to while way you want to while also enjoying it.
We may collaborate on a file while working with third parties, such as a Word document, Google document, spreadsheet, or presentation. Not to worry! You can now collaborate seamlessly with all your external partners who do not have a Google account (a G Suite, Google Workspace account or a Gmail account) by using visitor sharing.
Visitor sharing eliminates the need for collaborators to create new Google accounts. Previously, there were two ways to collaborate with others in Google Docs. The most secure method required each collaborator to sign in with an email address associated with a Google account. Most people used their personal Gmail account, which was insecure because corporate data ended up residing in personal Gmail accounts. A less secure method entails modifying the access settings to allow anyone with the link to access a file or folder. These methods hindered collaboration, particularly among people who used different office suites, such as Microsoft 365 (formerly Office 365).
A partner who does not have a Google account can seamlessly collaborate with you on the file by entering a pin code, and you can revoke access to the file at any time. This ensures smooth and secure collaboration through:
If you are the owner or editor of an item or folder, you can grant access to external collaborators whose email addresses you have.
Note: The recipient may need to repeat the verification process periodically (typically every seven days or so) to maintain authenticated access.
Note for Administrators: Google Workspace administrator must allow people to send sharing invitations outside the organization’s Google workspace domain. While enabling users to send invitations to people outside your organization who are not using a Google Account.
NOTE: Available to the following Editions: Business Standard and Business Plus; Enterprise; Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus; Nonprofits; G Suite Basic and G Suite Business; Essentials.
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